Furnishing Your Wedding Venue for Success

So, you’re opening a wedding venue? Congratulations! As you wade through your endless to-do list, don’t overlook the importance of tables and chairs. It might seem trivial, but trust me, it’s a game-changer.

The Allure of All-Inclusive

Picture this: A couple, starry-eyed and budget-conscious, tours your venue. They’re captivated by the rustic charm, the sweeping views, and then… you drop the bombshell. “And yes, our tables and chairs are included in the site fee.” Watch their eyes light up like it’s Christmas morning.

It’s not just anecdotal. According to a 2023 survey by The Knot, 72% of couples prefer venues that offer in-house furniture. It’s one less vendor to coordinate, one less check to write, and one less headache on an already stressful day.

But before you rush to fill your space with foldable plastic chairs, let’s talk strategy. Here are five crucial considerations when investing in event furniture:

1. Beyond the Basics: Accessory Items

Sure, you need guest tables and chairs. But what about the cake table? The gift table? The sweetheart table for the newlyweds? Don’t forget about vendor seating – DJs need a place to sit too!

Pro tip: Invest in versatile pieces. Cocktail tables can double as signing tables for ceremonies. Banquet tables work for buffets and vendor meals. And never underestimate the power of a good pipe and drape system to create impromptu spaces or hide unsightly areas.

2. The Hidden Costs: Freight and Delivery

Remember, the most picturesque venues are often off the beaten path. That charming barn 20 miles from the nearest highway? Freight companies see dollar signs.

Be prepared for accessorial fees like “limited access” or “lift gate delivery.” These can add hundreds to your bill. Always get comprehensive quotes and clarify who’s responsible for unexpected charges.

3. Storage Wars

Once the furniture arrives, where will you keep it? Your main reception area can house most pieces, but what about ceremony chairs or extras for larger events?

Get creative. Some venues build dedicated storage sheds. Others invest in enclosed trailers, which double as transport for outdoor ceremonies. Climate-controlled storage is ideal to prevent warping or mildew, especially for wooden furniture.

4. The Muscle Behind the Magic: Staffing

Unless you’re aiming for superhero status, you’ll need help moving furniture. This means hiring staff – a significant ongoing expense.

Consider the ebb and flow of your event calendar. Weekends might require a full crew, while weekdays could be skeleton staff. Research your state’s labor laws – you might be on the hook for minimum hours even on slow days.

5. Keeping It Clean: Maintenance Matters

Wine stains, muddy footprints, the occasional lipstick smear – chairs see it all. Regular cleaning and maintenance are non-negotiable to keep your investment looking sharp.

Different materials require different care:

– Wood: Regular dusting and occasional polishing
– Metal: Wipe down with mild soap solution, check for rust
– Upholstered: Vacuum regularly, spot clean stains immediately
– Plastic: Easy to wipe down, but check for cracks or breaks

Invest in a good steam cleaner – it’s a game-changer for fabric seats and cushions.

6. Choosing Your Chair Champions

Now, let’s talk chair styles. Your choice sets the tone for your venue:

A. Chiavari Chairs: The wedding industry darling. Elegant, photographable, but can be pricey and high-maintenance.

B. Folding Chairs: Budget-friendly and versatile. Opt for padded seats for guest comfort.

C. Cross-Back Chairs: Perfect for rustic or farmhouse-chic venues. Durable and stylish.

D. Ghost Chairs: Modern and sleek, great for minimalist or industrial spaces.

E. Bentwood Chairs: A classic choice that works in various settings.

Remember, comfort is key. No one wants to sit on a hard surface for hours, no matter how Instagram-worthy it looks.

6. Table Talk

Don’t neglect your tables! Here are popular options:

A. Round Tables: The classic choice. Easy for conversation and space-efficient.

B. Rectangular Tables: Great for family-style dining or creating long, dramatic layouts.

C. Farm Tables: Perfect for rustic venues. Can be used without linens for a more casual feel.

D. Cocktail Tables: Essential for pre-ceremony gatherings or cocktail hours.

Invest in quality linens too – they can transform even the most basic table.

7. The Bottom Line

Owning your furniture is a smart move. It gives you control over your venue’s look, can be a selling point for couples, and in the long run, is often more cost-effective than constant rentals.

However, it’s a significant upfront investment. As of 2024, expect to pay:

– $30-$100 per Chiavari chair
– $200-$500 for a quality 60″ round table
– $500-$1500 for a farm table

Multiply that by your venue’s capacity, and you’re looking at a substantial sum. But remember, this is an investment in your business’s future.

By offering high-quality, well-maintained furniture, you’re not just providing a service – you’re creating an experience. In the competitive world of wedding venues, that can make all the difference.

So go ahead, take the plunge. With careful planning and consideration, your furniture investment can help turn your venue into a sought-after wedding destination. Here’s to many happy couples – and many more comfortable seats!